RESOLUTION
We the above mentioned Association,
believing in development, activities in our natural and human resources and
their positive impact on the people in these communities, and having analyzed
its adverse effects that will be felt by that community in this absence, hereby
unanimously resolve to form an Association which will organize the people and
also revive their spiritual, social and moral obligations in the communities on
the 10th OCT., 2010.
ARTICLE 1: NAME OF ASSOCIATION
The association shall be called GOOD CITIZEN ASSOCIATION (OMANBOTANTIM)
The motto of the association shall be
“Voice for the Voiceless”
ARTICLE 2: FOUNDERS
The association was formed by:
FRANK KOFI ADUSEI
DAVID KWAME MANU
DAVID KWAME MANU
KWABENA OPOKU
ARTICLE 3: MEMBERSHIP,
This shall be residents of Kenyasi
No. 1 and 2, Ntotroso, Wamahinso, Gyedu and its catchment villages who are
touched by the aspirations of the Association and who are prepared to uphold
the constitution of the Association.
ARTICLE 4: ENTRANCE FORM AND MEMBERSHIP DUES
An entrance form shall be GH₵50.00 and
monthly dues of GH¢ 10.00 shall be paid by each member. This shall be subject to
change when the need arises.
ARTICLE 5: MEETING
The meeting place will be based at
Association Office Kenyasi no2, Ampedwe electoral area. General meeting shall be held on the
last Tuesday of every month from 10am-12pm unless otherwise decided by the
executives’ body.
Emergency meeting shall be held at anytime of the week as deemed fit by the Executives. The quorum required for decision making at every general meeting should be 2/3 of the members of the association present. A member who fails to attend meetings without prior information of the chairman or his vice chairperson or any of the executives, shall attract a penalty of Gh¢ 10.00. General executive meeting shall be held every Tuesday. A executive who fails to attend a meeting more than three consecutive time shall be dismiss or impact.
Emergency meeting shall be held at anytime of the week as deemed fit by the Executives. The quorum required for decision making at every general meeting should be 2/3 of the members of the association present. A member who fails to attend meetings without prior information of the chairman or his vice chairperson or any of the executives, shall attract a penalty of Gh¢ 10.00. General executive meeting shall be held every Tuesday. A executive who fails to attend a meeting more than three consecutive time shall be dismiss or impact.
ARTICLE 6: AIMS AND OBJECTIVES
The main objective of the association
is to bring together all the members in these communities, both natives and non
natives, to embark on development in these communities. However, the following
broad objectives will be pursued by the association.
To bring all the people, both
citizens and non-citizens to form the association for the purpose s of
developmental projects.
To champion the cause of development
through collaboration with the Unit Committee, Assemble Members and Traditional
Authorities in these communities
To promote health relations with the
mining company and these communities by assuring them the necessary peace to
carry on their operations.
To promote effective participation in
local developmental initiatives through revitalization of communal labour.
To promote self-help spirit amongst
the members to enable them provide for themselves.
To assist any paid up members of the
association in time of need (sickness and death).
To help raise fund through various
means to carry out local developmental projects.
To foster unity among the members for
effective community development.
To serve as platform to educate the
public about their communal and civic responsibilities so as to become
responsible citizens.
To promote good health in these
communities through formal and informal education about the need to sensitize
the environment for sustainable local development.
To create platform for HIV/AIDS
awareness campaign which has become a menace among the members in the most
mining communities in Ghana, including our communities.
To serve as a platform to encourage the
privilege members to donate in the training and retraining of less privilege
ones in these communities so as to strengthen the human resources capacity for
sustainable community development.
To encourage the in Diaspora to share
their expertise with and to donate generously for the development of these
communities.
ARTICLE 7: DEVELOPMENT PRIORITIES
The following shall be our
development focus:
To collaborate with the Ministry of
Food and Agriculture, District Assembly, Traditional council and Newmont to
support the Association to move on to Agriculture to serve as alternative
sustainable livelihood for the majority unemployed people.
For the purpose of reducing the rate
of unemployment, the Association takes up contractors or sub-contractors from
Newmont and District Assemble, which shall be manage solely by its leadership.
The leadership in the name of the
Association shall loan from the NADeF micro finance and other funds to set up
by the government to enhance capacity to reduce poverty among these
communities.
To collaborate with Newmont and other
sub-companies to secure employment for the natives of these communities
especially the youth.
ARTICLE 8: PROJECT PLAN FOR FUTURE DEVELOPMENT
The following shall be our development focus
1. Building of community library complex
facility stocked with computers.
2. Financial support to some needy but
brilliant students to pursue higher education.
3. To set up education fund.
4. Establishment of technical Vocational
institute.
5. Plantation farm
ARTICLE 9: CLASSIFICATION-PROGRAMS
Community employment
Community empowerment
Community health
The executives, in consultation with
Unit Committee and traditional council, shall decide which project is to be
carried out first. This must be done with justification.
ARTICLE 10: EDUCATIONAL /REFRESHER WORKSHOP
The association from time to time,
organizes a workshop for members and the communities as broadly outline below:
The association shall organize
periodic health promotion talk on HIV/AIDS, Malaria, Cholera and Drug Abuse to
educate communities about the dangers inherent them. This will be done by
inviting experts from Ministry of Health, NGO’s and CBO’s to do the education.
Periodic invitation of Mineral
commission/Ministry of Mines, Environment Protection Agency, Lands and Natural Resources to educate the
community about Ghana’s Minerals and Mining Laws.
ARTICLE 10: FUNDS FOR DEVELOPMENT
1. The association shall raise funds for
its activities through personal contributions from members. Funds for community
development activities will be obtained from members and non-members who reside
at in the community and its environs through development contributions, fund
raising and donations which will be implemented by the association the in
collaboration with the Assemble and traditional authorities.
2. Secondly, the association shall raise
funds for development through appeal for fund from Development oriented NGO’s
and other local, national and international philanthropic organizations. It
shall also register as a corporate entity (where possible) with the register of
companies, to seek contract from organizations and companies, including NGGL.
The potential profit from such contract will be used purely to support the
development effort of the Association in the community.
ARTICLE 11: EXECUTIVE AND OTHER FUNCTIONAL BODY
The association shall be governed by
nine (9) core executives’ and other eleven (11) bodies including deputies. This
will consist of Chairperson, the Vice chairperson, the Secretary, Assistant
Secretary, financial secretary, Public
Relations Officer, Treasure, General Organizer and Women’s Organizer.
There shall be an advisory board to counsel or advice the executives in their performance.
There shall be an advisory board to counsel or advice the executives in their performance.
This board shall consist of seven (7)
members.
ARTICLE 12: EXECUTIVE FUNCTIONS
The body shall carry out the meetings
and also ensure that the aims and objectives of the association are pursued.
Also, the body may co-opt into their
meetings any member(s) whom they consider to be resourceful to their
deliberations both members and non-members.
The executive shall hold office for a
period of FOUR years term if the
association deems their performance to be satisfactory.
The executive shall hold office for more than two terms, either consecutively or with gap if the members of the association approve of their nomination.
The executive shall hold office for more than two terms, either consecutively or with gap if the members of the association approve of their nomination.
a) Executive office of the association
shall be elected by the members of the association under supervision o f the
electoral commission.
b) An electoral commission shall be set
up one week after the registration to the association. It shall be constituted
by three (3) people chosen from the members of the association through
acclamation.Members selected to institute the
Electoral College shall be men of integrity, firm, fearless, and capable of
doing the job. They shall swear an oath to conduct their work in a “free and
fair” manner.
c) Application forms shall be obtained
at the cost of GH₵ 10.00 from the electoral commission association before
submitting it to the electoral commission. The electoral shall set one meeting
day aside where manifestoes of the qualified applicant shall be presented to
the entire members. Applicant shall then be given one clear week within which
they are to campaign for the position.
d) Voting for elections shall be secret
balloting and the winner declared by SIMPLE MAJORITY. Voting for executives
shall take place in the week immediately
following the campaign period voting at meetings for decision shall, however ,
be by “show Hands”
e) The second place candidate after the
elections shall automatically become the vice or assistant to the elected
member(s).
f) Without prejudice to article 12
sub-sections (a) to (g) above the electoral commission shall be mandated to cancel
a result of an election if it is convinced of any malpractices, fraud or any
act devoid of free and fair.
ARTICLE 14: THE EXECUTIVES
a) THE CHAIRPERSON
He or she shall preside over all general and emergency meetings, and shall in collaboration with the financial secretary and treasurer sign cheques and withdraw on behalf of the association. He shall authorize all payment from bank and impress. In addition to these basic ones, the chairperson shall perform the following broad functions. The chairperson shall be the highest executive officer in the association.
The chairperson, by the objectives and guidelines of the association and in consultation with the executive members, shall be responsible for developing and implementing plans to ensure total optimum achievement of the aims and objective of the association.
The chairperson shall provide leadership, develop, and enforce appropriate policies to ensure that members of the association as whole adhere to set developmental objectives and comply with the norms and aspirations of the association.The chairperson shall ensure that the interest of the association or the community at large its environs are properly represented and protect at all governmental, industrial and district levels.
Provides leadership to the executive team to ensure other leadership functions are properly co-ordinate and are executed in a more democratic and liberal manner devoid of corruption and favoritism.
The chairperson shall act as communication expert and will be responsible for directing messages to external group such as Unit Committee, Religious bodies, Traditional authorities, Management of Government bodies’ etc. maintaining open and transparent dialogue with such bodies on matters pertaining to the community developmental issues, employment, action, and strategies to combat it. Uphold the good will and social responsibilities of the association.
b) THE VICE CHAIRPERSON.
He or she act in the absence of the president and also assist the chairperson in the day-to-day administration.
c) THE SECRETARY.
The secretary shall be responsible for developing and maintain an effective recording system of all minutes to the meeting, events, agenda etc.
He or she shall be responsible for preparing circulars, reports, menus etc and corresponding with other community associations on relevant matters that affect the overall or total achievement of socio-economic development of the community.He or she shall play the role non-verbal public relations activities and does so on the advice and directions of the chairperson.
Liaise with the organizer to ensure proper organization of meeting and seminars, forums etc and reporting there from all matters arising. Advice on publishing association‘s news letter or piece of writing to project the programs and activities, achievements and proposal of the association.
d) THE ASSISTANT SECRETARY.
He or she act in the absence of the secretary and also assist the secretary in the day-to-day administration.
e) TREASURE
He or she shall ensure that proper book accounts are kept in collaboration with chairperson and the financial secretary‘s financial records.
f) FINANCIAL SECRETARY
The financial secretary shall record all financial matters in the association to ensure that proper book accounts are kept.
g) COMMUNICATION OFFICER:
h) DEPUTIES EXECUTIVES
He or she shall acts in the absence of his or her boss and also assist him or her in the day-to-day administration.
ARTICLE 15: SALARY FOR EXECUTIVE OFFICERS.
a) THE CHAIRPERSON
He or she shall preside over all general and emergency meetings, and shall in collaboration with the financial secretary and treasurer sign cheques and withdraw on behalf of the association. He shall authorize all payment from bank and impress. In addition to these basic ones, the chairperson shall perform the following broad functions. The chairperson shall be the highest executive officer in the association.
The chairperson, by the objectives and guidelines of the association and in consultation with the executive members, shall be responsible for developing and implementing plans to ensure total optimum achievement of the aims and objective of the association.
The chairperson shall provide leadership, develop, and enforce appropriate policies to ensure that members of the association as whole adhere to set developmental objectives and comply with the norms and aspirations of the association.The chairperson shall ensure that the interest of the association or the community at large its environs are properly represented and protect at all governmental, industrial and district levels.
Provides leadership to the executive team to ensure other leadership functions are properly co-ordinate and are executed in a more democratic and liberal manner devoid of corruption and favoritism.
The chairperson shall act as communication expert and will be responsible for directing messages to external group such as Unit Committee, Religious bodies, Traditional authorities, Management of Government bodies’ etc. maintaining open and transparent dialogue with such bodies on matters pertaining to the community developmental issues, employment, action, and strategies to combat it. Uphold the good will and social responsibilities of the association.
b) THE VICE CHAIRPERSON.
He or she act in the absence of the president and also assist the chairperson in the day-to-day administration.
c) THE SECRETARY.
The secretary shall be responsible for developing and maintain an effective recording system of all minutes to the meeting, events, agenda etc.
He or she shall be responsible for preparing circulars, reports, menus etc and corresponding with other community associations on relevant matters that affect the overall or total achievement of socio-economic development of the community.He or she shall play the role non-verbal public relations activities and does so on the advice and directions of the chairperson.
Liaise with the organizer to ensure proper organization of meeting and seminars, forums etc and reporting there from all matters arising. Advice on publishing association‘s news letter or piece of writing to project the programs and activities, achievements and proposal of the association.
d) THE ASSISTANT SECRETARY.
He or she act in the absence of the secretary and also assist the secretary in the day-to-day administration.
e) TREASURE
He or she shall ensure that proper book accounts are kept in collaboration with chairperson and the financial secretary‘s financial records.
f) FINANCIAL SECRETARY
The financial secretary shall record all financial matters in the association to ensure that proper book accounts are kept.
g) COMMUNICATION OFFICER:
h) DEPUTIES EXECUTIVES
He or she shall acts in the absence of his or her boss and also assist him or her in the day-to-day administration.
ARTICLE 15: SALARY FOR EXECUTIVE OFFICERS.
The executive officers shall receive
no remuneration or allowances for their servicers to the association. Their
executive functions shall be rendered to the association purely on voluntary
basis. But there shall end of service benefits, if funds are available.
ARTICLE 16: BANKERS
The association shall lodge all its
monies with the Ghana Commercial Bank Hwidiem Branch, Agricultural Development
Bank Kenyasi Branch, Asutifi Rural Bank Kenyasi Branch and Ecobank.
The association shall operate savings
account system so that some interest can be accrued to the lodgment.
ARTICLE 17: SIGNATORIES.
Authorization to withdraw of money
from account of the association shall be approved by the chairperson in
consultation with the executives. The chairperson, financial secretary and the
treasure shall be the sole persons whose signature shall be used to open the
account of the association and who shall endorse any withdrawal from the
account.
ARTICLE 18: IMPRESS
All monies shall be lodge with the
association bank at Ecobank Kenyasi Branch.
However, the treasure shall be
permitted by the executives to keep an impress of not more than GH₵ 500.00 for
the day-to-day running of the association. All expenditures of the association
must be supported by proper verifiable documentation such as receipts, invoices
etc. this must be properly kept in a separate file to assist in half auditing
of the association’s account.
ARTICLE 19: INTERNAL /EXTERNAL AUDITORS
The executive in consultation with
members of the association shall, three months after registration and the
coming into force of this constitution, set up a three member internal Audit
committee who will audit the Association in every half of the calendar year. At
least one of the committee members must be an in-depth knowledge in Accounting.
Executive members shall constitutionally be barred to serve in the committee.
The committee shall be given all necessary information, material, and resource needed to do proper auditing. Where there is the need to fall on external auditors, the association shall do so after having taken into consideration the cost of such service to the association.
The committee shall be given all necessary information, material, and resource needed to do proper auditing. Where there is the need to fall on external auditors, the association shall do so after having taken into consideration the cost of such service to the association.
ARTICLE 20: IMPEACHMENT OF EXECUTIVE OFFICER
A. All executive officer will be
accountable to the rank and file of the association. All their dealings shall
govern by democratic principles, transparency, and accountability.
B. To uphold this tenet, members shall
be given the power conferred by the constitution to raise an impeachment order
against any executive member who is found to go contrary to these
constitutional tenets.
C. This constitution gives no immunity
to any executive member whose actions , utterances, moral and public behavior
etc shall create or have potential of
creating panic, divisiveness, dismemberment, misappropriation or embezzlement
of funds, politicization and potential collapse of the association. Such action
shall be considered as impeachable offences. An executive officer shall be
impeached by two-third majority of the members of the association present at
the time the impeachment order was raised.
D. Before the impeachment exercise is
carried out, the disciplinary committee shall sit on the alleged offence of the
executive in question to decide other whether such offence is tantamount to impeachment or not. If the offence is impeachable one, then the impeachment
shall be carried out 2/ 3 majority of the members present.
ARTICLE 21: ACCOUNTABILITY
The executives shall render account
to the association in every half of a calendar year. Members of the association
have every right under this constitution to demand explanations to the section
of the financial reports which they are very suspicious of some financial
impropriety or scandal. Any misappropriation or embezzlement of fund by any
executive officer shall result in instant dismissal from the association. This
is after he or she had refunded to the association to the money so misapplied
or embezzled. Failure to do so shall result in the person being sent to the law
court for legal action to be preferred against him.
ARTICLE 22: WELFARE PACKAGE
The welfare package shall enjoyed by
members of the association.
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